3 Steps To Writing Your Complaint Letter: How To Make A Claim

Let’s face it – life as a millennial can be tough. And not just because you don’t have as much fun as your parents did when they were your age. It’s because you’re constantly being hit with statements like, “Millennials are the laziest generation.” And – surprise, surprise – that turns out to be kind of a bummer. You’re not lazy. 

And, most of all, you’re tired of feeling like there’s no way out of your current situation. This is why you’re going to learn how to write a complaint letter. And – even better – it doesn’t matter how old you are or what kind of situation you’re in. 

If you’re fed up with all of that, then you’ll want to keep reading because this guide will tell you how to write a complaint letter to a real estate agent for any problem you’re dealing with.

Step 1: Figure Out What You Want

It may sound cliche, but the first thing you need to do is figure out what you want. You see, when you write a complaint letter, you’re not just focusing on the problem. You’re also making a statement about what you want from it. What, then, are you hoping to get from your complaint? Think about this question and write it down. Once you have it written down, you’ll have a better idea of what you want to get out of your complaint letter.  

If you want an apology, you need to be clear about this in the complaint letter. You also want to make sure you explain how the apology would benefit you. For example, if you want an apology because you were passed over for a promotion, you should explain to the company how this would help you. You may want to point out how the promotion would improve your company’s bottom line or, at the very least, let you show your worth to the company.

Step 2: Write Your Complaint

Now that you know what you want from your complaint, you need to write it down. Yes, there’s a lot of pressure to just put it on paper and send it out, but you need to write your complaint letter as if you were writing a story. This way, you’ll be able to tell your story in a way that shows the company how they’ve wronged you. 

Let’s say you want your company to pay you enough so that you can afford your bills and still have some extra money in your savings account. First, you’d want to write down how much you’re supposed to be paid, in addition to how much you actually end up getting paid. Then, you’d want to write down what your bills are and how long it takes you to pay each of them.

Step 3: Get Your Message Across

Once you have your complaint letter written down, you need to make sure it gets across to the company. This means rewriting it, if necessary, and making any necessary changes. 

So, for example, if you wrote down that you have bills to pay each month, you may want to expand on this and explain what kind of bills they are or what they’re for. You may also want to add any additional information that the company needs to know, such as the approximate amount that you need.

Tips For Writing Complaint Letters

– First and foremost, consider this letter to be your own personal story. You need to write as if you were telling your story with the letter and, in turn, tell it like it happened. – When you’re rewriting your complaint letter, consider making it more conversational. 

This will make your complaint letter sound more personal and, therefore, more likely to work. – If you want your complaint letter to be taken seriously, you need to make it professional. This means using proper grammar, spelling, and punctuation. It also means not leaving any parts of your complaint letter blank, such as your signature. – Depending on the kind of business you’re dealing with, you may also want to include an introduction and/or a conclusion. These serve to help your complaint letter flow, as well as to let the company know who you are and what the letter is about. – If you want your complaint letter to be even more effective, consider including a complaint letter template in your complaint letter. 

This way, you can make sure that you have your complaint letter written correctly and you can easily copy and paste it into your letter for future use. – And, finally, don’t be afraid to make your complaint as specific as possible. The more specific you are, the better your complaint letter will be.


After reading this guide, you should now have a better idea of how to write a complaint letter. Whether your issue is with your company or a person, this guide will help you get the message across so that someone takes notice. Keep in mind that you don’t have to deal with problems on your own. You can reach out to an expert and let them help you get what you deserve.

Apart from this if you are interested to know about Youngster’s writing Abilities then visit our Daily bites category.

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